2021 DBE Transporter Newsletter Quarter 4
The Transporter is a quarterly publication by the Alaska DOT&PF Civil Rights Office, designed to keep the our valued DBEs, partners and stakeholders up to date with the latest news and information from the Alaska DOT&PF Civil Rights Office.
The Alaska Department of Transportation and Public Facilities (DOT&PF) Civil Rights Office has unfortunately not been able to hold any in person events this quarter due to the ongoing health concerns with COVID-19. However, we were able to perform QARs and CCRs on projects.
Aaron, Sarah, Tim, and Erica had the opportunity to perform some of these QARs and CCRs in various locations throughout the central, northern and southcoast regions during the 4th quarter of this fiscal year (we were careful to maintain social distancing measures, as well as wearing masks while indoors). These QARs and CCRs give us the opportunity to meet with DBEs and apprentices, as well as project managers and engineers, and project superintendents and foremen on each of these projects in order to assess how well the DBE and OJT programs are working for everyone involved. The QARs and CCRs this quarter went really well, and we enjoyed the opportunity to get outside and meet some great people!
The CRO is pleased to welcome the following new DBE firms!
Chandler & Campbell Investment Group, LLC
Southeast Trucking, LLC
Keleusmatic Technologies Inc.
Register to Plan Holders Self Registration List - Guide (PHSRL): Guide for all subcontractors: Plan holders Self-registration List
Guide for PSA: RFP Plan Holders Self-Registration List
Civil Rights Office will be transitioning to AASHTOWare Project for all of our record keeping. All DBEs must be registered on the Alaska DOT&PF AASHTOWare Project Vendor list. For instructions and links to register: https://dot.alaska.gov/aashtoware/docs/AWP-Vendor-List-Guidance.pdf
Bidder's Registration: Annually, all firms are required to submit a Bidder's Registration form before an Alaska DOT&PF project can be awarded. Email the form to: Taylor White
Annual Submission Requirement for Currently Approved DBEs
As a certified DBE, you are required to submit, annually, the following documents to our office prior to your anniversary date. We aspire to send all certified vendors an email reminder 30 days prior to your anniversary date. However, this is not always possible and should not be relied upon. We strongly recommend that your DBE anniversary date be added to your internal company calendar to keep track of the date by which your annual update is due. Please keep your email address current with us. Forms can be found on this link: https://www.dot.state.ak.us/cvlrts/renew.shtml.
Submit the Annual submission package via email: Sarah Starzec. If your document is greater than 4MB, you can submitted to State of Alaska Dropbox.
Notification of Change Requirement for Currently Approved DBEs
You must inform us in writing of any change in circumstances affecting firm's ability to meet size, disadvantaged status, ownership, or control requirements of the DBE program or any material change in the information provided in your application form. You must provide the written notification within 45 days of the occurrence of the change.
As an Alaska DOT&PF certified DBE firm, the Supportive Services 50% Reimbursement is available! The DBE 50% Reimbursement Program Provides 50% of the cost you paid for work related expenses. Up to $2,500 can be reimbursed annually per DBE. Apply today by completing the application below.
Applications are also available on our website:
Applications are processed on a first come, first served basis and are date stamped by the CRO. Please complete the application and submit the supporting documents. Applications must be submitted with all required supporting documents outlined in the application. Applicants will be notified if the application is incomplete and will be required to submit all supporting documents for the application to be considered for reimbursement.
Approval of applications is contingent upon:
*Application approval is at the sole discretion of Alaska DOT&PF CRO DBE Business Development Office.
Submit completed application to:
We are now using GovDelivery to send out email alerts to both internal and external audiences. Please be sure to save firstname.lastname@example.org to your address book so you will not miss any of our communications. We are still learning the ropes with this new system, but we are finding there are opportunities to utilize GovDelivery in ways we could not with our old program, Constant Contact. We hope this will be a great way for us to keep in touch
"Phishing" is the most common type of cyber-attack that affects organizations. Phishing attacks can take many forms, but they all share a common goal to fraudulently get individuals and business owners to share sensitive information such as tax returns, login credentials, credit card information, or bank account details
Based on the phone calls received, it sounded like this imposter had previously sent you a similar email to try to trick you to send them your contact information and tax returns. Please see the copy of the email referenced below.
All emails concerning DBE Certification will come directly from the Civil Rights Office staff. When in doubt, please contact the Civil Rights Office staff before clicking on the link or download the attachments.
Please be vigilant to protect your sensitive information. When in doubt contact our office, the employee directory is listed on our website at https://dot.alaska.gov/cvlrts/
The DOT&PF operates Federal Programs without regard to race, color, national origin, sex, age, or disability. Full Title VI Nondiscrimination Policy: dot.alaska.gov/tvi_statement.shtml. To file a complaint go to: dot.alaska.gov/cvlrts/titlevi.shtml