Leasing and Facilities
Shared Services of Alaska Leasing and Facilities program manages separate aspects of the Executive Branch's office procurement and space management needs. This program coordinates with the Department of Transportation and Public Facilities (DOT&PF) to manage the maintenance, operation, and capital improvement projects of the facilities established under the Alaska Public Building Fund (PBF).
Leasing Overview
The Leasing program is responsible for evaluating, negotiating, procuring, managing, and administering leases and contracts for space from the private sector and State property owners on behalf of the Executive Branch. Our mission is to provide cost effective space for State agencies in a timely manner. Check out our services!
Facilities Overview
In FY18 the Facilities program began to transition maintenance, operation, and management of Department of Administration (DOA) state owned buildings over to the Department of Transportation and Public Facilities (DOT&PF). Shared Services of Alaska and DOT&PF continue to coordinate on the space management needs of tenant agencies including relocation, construction, and renovation projects in DOA facilities. Learn more about our services and buildings!
Leasing Services
Contact Us
Monday - Friday
7:30 am - 5:00 pm
State Leasing & Facilities Manager
Rob Daly
(907) 269-0300
Contracting Officer IV
Ken Stewart
(907) 269-8486
Anchorage
Matt Moya
(907) 269-0304
Southeast Region, Cordova, Valdez
Daniel Valette
(907) 269-0310
Southwest Region, Southcentral Region, Kodiak
Michael Burkhead
(907) 269-0305
Northern Region, Mat-Su Borough
Steve Smith
(907) 269-0301
What We Do
- Negotiate lease terms and consolidate private leased space into state-owned facilities when economies can be realized.
- Provide oversight and management of lease terms and conditions to ensure compliance.
- Manage space-planning and architectural design services for agencies to achieve greater space utilization.
- Urgently address and remedy tenant concerns and hold private lessors accountable for all cure issues relevant to the lease.
Electronic Funds Transfer (EFT) is the electronic transfer of money from one bank account to another, either within a single financial institution or across multiple institutions, through computer-based systems and without the direct intervention of bank staff. This process offers the benefits of increased security, certainty, and the immediate use of funds while reducing the chance of errors. For more information on EFT and how to enroll in this process, please proceed to the Division of Finance’s website.
Leasing Resources
Janitorial Deficiency Notice Form
Leasing Solicitation Registration
Single Source Limited Competition or Emergency
• Leasing Waiver
• Non-Office Leasing Waiver
Unanticipated Amendment Exception (UAE)
• Leasing Waiver
• Non-Office Leasing Waiver
State Resources
Transportation & Public Facilities
Office of Procurement and Property Management
Facilities Services
Contact Us
For questions on vacancy, rent, or tenant improvements:
For questions on general building management, maintenance, or operations:
This program coordinates with the Department of Transportation and Public Facilities (DOT&PF) to manage the maintenance, operation, and capital improvement projects of the facilities established under the Alaska Public Building Fund (PBF).
What We Do
- Manage and assign office and other types of space in DOA Buildings to tenant agencies according to the guidelines established under PBF and Non-PBF code.
- Occupancy Rate Development
- Provide oversight and management of occupancy agreement terms and conditions to ensure compliance.
- Manage space-planning and architectural design services for agencies to achieve greater space utilization.
- Provide oversight for associated tenant improvements, deferred maintenance, and capital improvement projects.
Facilities Resources
Rules and Emergency Procedures
State Resources
Department of Transportation & Public Facilities
Alaska Public Building Fund
In 2000, the 21st Legislature created the Alaska Public Building Fund (PBF). Under the PBF, Shared Services of Alaska Facilities program charges building occupancy costs (rent) to state departments and agencies, which is then deposited into the PBF. These proceeds are in turn used to cover the costs of use, management, operation, maintenance, and depreciation costs related to covered buildings. This self-generating operating budget provides for ongoing operations without necessitating a direct General Fund appropriation.
The careful management of the PBF has positively contributed to the operations of the State Executive Branch, mitigated or reversed the deterioration of key assets, and provided a dependable business structure for process improvements and location management.