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AASHTOWare Project: Submitting Certified Payroll

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There are no implementation updates for Contractors at this time.

AASHTOWare Project (AWP) is a web-based software, used by the Alaska Department of Transportation & Public Facities to receive and process the data required to meet federal and state requirements for civil rights and labor compliance.  Any Contracts awarded after January 1, 2021 will need to use AWP to submit certified payroll.

Below are some answers to the questions we have heard from you.

How do I get access?

There are two steps to accessing AWP to submit Certified Payroll.

  1. Confirm your business is on the AASHTOWare Vendor List. You can search for your company's name here; if your company is not on the list, fill out and email the Substitute Form W-9 . Be sure to include that you need 913 commodity code in your email. For more details see attached Vendor Guidance.
  2. You will need an account to log in, request an AASHTOWare account by filling out this form & email it to wagehourcertpay@alaska.gov.

Accounts in AWP will be granted after you have been awarded a contract. Each account is associated with a particular person and it will be your responsibility to keep your username and password safe.  Your account is what you will use to electronically sign the payroll that you submit.

Forgot your AASHTOWare password? 

To reset your password, email dol.help@alaska.gov

Why is AASHTOWare so great?

  • No Cost to You: There is no cost to submit your certified payroll in AWP
  • One and Done: Since DOL, DOT, Primes, and Subs will all be using the same system you only need to enter each payroll one time.
  • Error Checking: The system will help check for errors. This will free up your time and ours!
  • Easy: Prime Contractors have easy access to subcontractor payroll
  • Web-based: The system is available anywhere there is internet access!

I am an Owner Operator, do I need to submit my payroll through AASHTOWare?

Yes, Owner Operators are required to submit their certified payroll in AASHTOWare Project too. Each Owner Operator will need to do the following: 

  1. Check they are on the AASHTOWare Vendor List, click here to check the list; if your company is not on the list, fill out and email the Substitute Form W-9. Be sure to include that you need a 913 commodity code in your email.
  2. Determine who will be submitting payroll into AASHTOWare Project. This can be you OR a designated Payroll Representative. You or the person who will be submitting your payroll needs to complete the AASHTOWare Project user request form found here & email it to wagehourcertpay@alaska.gov

Who can see the payroll I submit?

DOL and DOT&PF staff will only be able to see the information that is appropriate for their job function.  You will submit all of your certified payroll details in AWP.  The system will take care of redacting the unnecessary information for you.  Prime contractors will be able to see, and check, all their subcontractor’s payroll prior to sending it on to DOL and DOT in the system.

Will you provide training?

You bet. You can find training material on the Training and Outreach Tab or by clicking here. Quick Reference Guides and Computer-Based Training on the User Guides Tab; click here to jump to User Guides Tab. We are updating and adding resources on these tabs regularly, so check back often. If you want to hear about upcoming training, be sure to sign up for our email newsletter here.

Can Payroll be automatically uploaded?

Yes, many accounting systems are already set up to export payroll data directly into AWP.  In addition you can use an excel document to convert your payroll into XML (the programming language used by AWP) or you can enter the data directly into the website.  You can find more information and resources here and quick reference guides here.

Why is DOT&PF using AASHTOWare Project?

Managing complex construction projects is hard work.  The reporting required takes a lot of time and the information must be accurate when we pass it on to other government entities and the public.  AASHTOWare Project is designed to assist state DOTs with awarding, managing, and reporting on construction projects.  We know this change will be hard but we also know that going to AWP will help us Keep Alaska Moving.

I’ve got my account set up in AWP now; how do I submit payroll?

How are you submitting payroll flowchart
Download the VISIO Flowchart