Contractors

AASHTOWare Project (AWP) is used to receive and process the data required to meet federal and state requirements for certified payroll.

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You need an AASHTOWare Project account to submit certified payroll. Follow these steps in order:

Step 1: Check the Vendor List

• Ensure your company is listed in the AASHTOWare Vendor List.
• If your company is not listed or the name is incorrect, complete a Substitute Form W-9.
• Email it to doa.dof.vendor.helpdesk@alaska.gov. In the email, ask for a 913-commodity code to be added. This is what gets your company on the list.

Step 2: Create a MyAlaska Account

• Individuals can have multiple MyAlaska accounts, it does not need to be tied to a personal account.
• Each account is person specific and acts as your signature when you certify a payroll in AASHTOWare.
• Manage your own password including password resets.
• No account expiration.

Step 3: Submit a User Access Request

• Fill out the User Access Request Form and email it to dot.aashtoware@alaska.gov.
• Only submit this form after your company appears on the Vendor List.

• All contractors, including owner operators, are required to submit certified payrolls through AASHTOWare Project in order to meet federal and state requirements.

  Use this flow chart for step-by-step instructions on how to submit certified payroll.

  Download the VISIO Flowchart

  

• If you're working for a prime contractor and the contract is awarded, you can now submit payroll.
• If you're a subcontractor, make sure all paperwork has been submitted to and received by DOT&PF. Still can't see your contract? Reach out to DOT&PF staff working on the contract you are submitting payroll for.

Who Can See My Payroll?

• DOT&PF and the Alaska Department of Labor & Workforce Development staff can only see the information that's relevant to their position.
• Prime contractors can review subcontractor payrolls.
• Learn more about managing access to your company's information here.

Do Owner Operators Need to Submit Certified Payroll?

• Yes, Owner Operators must submit certified payroll through AASHTOWare Project for all DOT&PF administered projects.

Can I Upload Payroll Automatically?

• Some accounting systems can export XML files, but they must match Alaska's format.
• Take a look at the Contractor Payroll Tools below to better understand how you need to structure your payroll software's XML to meet Alaska's XML requirements.

How Do I Remove Former Employees' Access?
Email us at dot.aashtoware@alaska.gov with:

• User ID (if known)
• Full name
• Company name

Bidding Information

Update your email address on the Vendor List

If you are a contractor who has questions related to payroll, please reach out to
dot.aashtoware@alaska.gov