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AASHTOWare PROJECT
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AASHTOWare Project: DOT&PF Staff

What is AASHTOWare Project?

AASHTOWare Project (referred to as AWP) is a website based software designed specifically for state DOTs to manage their complex construction processes. AASHTOWare Project has been customized by the Alaska Department of Transportation & Public Facilities (DOT&PF) to align with our business process, to track and monitor, and to comply with all federal and state regulations.

Who is supposed to use AASHTOWare?

  • Preconstruction – they have been building and putting out Contracts for bid since 2018
  • Construction – they have been reviewing and accepting payroll in AWP since January 1, 2021
  • Construction – several projects in each region are being administered in AWP during 2022 (more information on that under What’s happening behind the scenes?)

AASHTOWare Terms

AWP – AASHTOWare Project
Contract Authority – Permission to access a contract (to what extent is determined by their role).
Module Admin – Individuals who hold permissions in the AWP to perform administrator setup and system configurations. Each module has an admin and those admin are listed in AWP on the dashboard when you sign in. 
Roles – Sets of permissions in AWP that allow a user to access certain areas of the system and complete specific tasks. Different roles have different sets of permissions, although some overlap.
Vendor – Contractor (Prime, subs and owner operators are all Vendors in AWP)
Vendor Authority – The ability to sign and submit payroll for a specific vendor (this authority is granted by the CRL Module admin when the user completes and submits this form: User Access Request Form)

How do I log in?

Use your SOA ID (usually comprised of your first initial, middle initial and last name) and email password and log in here.

Issues logging in?

  1. I can’t log in at all.
  2. I can log in, but nothing is there.
    • You likely need Contract Authority. Contact your module admin or Project Engineer if you’re assigned to a project and they can grant you access.

What do I do if I get locked out?

If you enter the incorrect password three times you will be locked out of AWP for 40 minutes. After 40 minutes you will be able to login using the correct password. If you genuinely don’t know your webmail password or need to reset it, you can create an AlaskaNow Incident and request OIT reset your password (https://alaskanow.servicenowservices.com/oit/ ) or give them a call at (907) 334-2525.

What do I need to do so that my Contractor can submit their payroll?

  • Make sure the contract is active (this is displayed on the Contract Administration summary under Contract Status). If your contract is not active, contact your CRL Module admin (those individual are listed on your dashboard when you login to AWP).
  • Ask the Contractor who will be submitting payroll for their company (along with a username) and assign them contract authority (Assign a User Contract Authority QRG)
  • If they are a subcontractor or owner operator, make sure to add the subcontract or owner operator (Adding a Subcontractor QRG / Add an Owner Operator QRG)

My project is active, I granted the payroll person Contract Authority and added the subcontract, but the contractor says they still can’t see anything on their screen, what now?

  • Make sure that they have pressed “Show first 10” under the Vendor Payroll collapsible on their dashboard. If they still can’t see anything it may be time to email the implementation team dot.awp.implementation.team@alaska.gov (make certain to provide the Contract ID, the username, and the vendor that the user is trying to submit payroll for in your email).

What’s happening behind the scenes?

Currently there are a couple projects in each region being administered through the life of construction in AWP.

Central Region:

  • HSIP: Anchorage Pedestrian Lighting, Phase I (CFHWY00833)
  • ANC RUNWAY 7R/25L JOINT REPAIR (CSAPT00915)

Northern Region:

  • Copper River Highway MP 21.5 Culvert Replacement (NFHWY00494)
  • Little Tonsina Access Road Bridge (NRMBS00410)
  • Richardson Highway MP 40-51 Resurfacing (NFHWY00694)
  • University Avenue Segment 2: Airport Way to Mitchell Expressway (NFHWY00643)

Southcoast Region:

  • JNU Mendenhall Loop Rd Egan to Stephen Richards Resurface (SFHWY00261)
  • JNU Douglas Highway PM Construction Stage II (SFHWY00315)

These projects are testing all of the system functionality of AWP using the following Quick Reference Guides (QRGs) and Computer Based Trainings (CBTs). If you are not on one of the above projects we ask that you do not complete any of these tasks in AWP. If you would like to see what some of these processes will look like when you start using AWP we encourage you to try out the CBTs.

2022 Construction Project Guidance

GLOBAL
CONSTRUCTION
MATERIALS