You are here: DOT&PF > AASHTOWare Project > DOT&PF User Guides
AASHTOWare Project: User Guides
Expand the phase you are working within to find Guides, Quick Reference Guides (QRG), and links to Computer based Trainings (CBT). Below you will find guidance for DOT staff, Consultants, and Contractors.
SET UP & NAVIGATING AASHTOWARE (FOR ALL USERS)
- Setting Up Browser & Log In Guide (Updated January 30, 2023)
- Navigating the System Guide (Updated January 30, 2023)
- AWP Terminology QRG (Updated January 30, 2023)
- Reports - Generating (Updated January 25, 2023)
- Sort and Filter Using the Advanced Filter QRG (Updated August 13, 2021)
PRECONSTRUCTION (DOT & CONSULTANTS)
Project Creation:
Bidding:
- Letting, Addendum & Notice to Bidders (Chapter 7)
- Bidder Q & A (Chapter 8)
- Bid Opening, Bid Process & Award (Chapter 9)
- Reports (Chapter 10)
- Project Processes: CMGC, Design-build & Reverse Bid (Chapter 11)
- Precon Vendor Administration (Chapter 12)
- Add/Modify Users, Add Items & Funding (Chapter 13)
- Adding New Items QRG (Updated March 2023)
- Adding Wage Decision QRG (Updated April 6, 2021)
Awarding:
- Transition a Proposal QRG (Updated January 2023)
CIVIL RIGHTS OFFICE
- Bidders Registration QRG (Updated March 4, 2022)
- CCR Compliance QRG (Updated March 4, 2022)
- DBE Certification QRG (Updated September 28, 2022)
- DBECommitments - Post Award - QRG (Updated March 4, 2022)
- DBECommitments - Pre Award - QRG (Updated March 4, 2022)
- OJT Clearance QRG (Updated July, 2023)
- OJT RefEmployee QRG (Updated August 18, 2023)
- OJT Programs - Reference Data (Updated January 6, 2023)
- QAR Compliance QRG (Updated March 4, 2022)
- Subcontract Payments QRG (Updated December 1, 2022)
- CRO Vendor Administration – General
- CRO DBE & OJT Goal Review/Approval
CERTIFIED PAYROLL (CONTRACTORS)
CBTs (Computer Based Trainings):
- Getting Started for Contractors CBT
- Review Subcontractor Payroll CBT
- Manually Add Payroll CBT
- Payroll Spreadsheet CBT
- Convert Payroll to XML CBT
- Import & Validate CBT
- Create a Payroll Attachment CBT
- Sign Payroll CBT
- Modifying a Rejected Payroll
QRGs (Quick Reference Guides):
- Payroll Fields Expected Input QRG (Updated February 1, 2022)
- Payroll Spreadsheet QRG (Updated February 1, 2022)
- Convert Payroll to XML QRG (Updated March 10, 2021)
- Payroll Template - Over 50 Employees (Updated July 7, 2023)
- Import and Validate Payroll QRG (Updated March 10, 2021)
- Import Payroll Errors Explained
- Import Payroll Errors - How to Read
- Manually Add Payroll QRG (Updated April 7, 2022)
- Modify Rejected Payroll QRG (Updated February 24, 2023)
- Review Subcontractor Payroll QRG
- Sign Payroll QRG (Updated July 22, 2022)
- Generating a Payroll Report QRG (Updated August 27, 2021)
DEPARTMENT OF LABOR (DOL)
QRGs (Quick Reference Guides):
- Contracts - DOL No. and NOC (Updated February 3, 2023)
- Payroll - Obsolete a RefEmployee (Updated February 3, 2023)
- Payroll - Review and Resolve Employee Mismatch (Updated February 3, 2023)
CONSTRUCTION (DOT & CONSULTANTS)
Videos:
CBTs (Computer Based Trainings):
- Getting Started for DOT Staff
- Change Orders - Creating and Submitting
- Change Orders - Reviewing and Approving
- DWRs - Creating and Submitting
- DWRs - Entering Submittals (DWR Acceptance Records)
- DWRs - Entering Concrete Batch Data (DWR Acceptance Records)
- DWRs - Item Posting Agency Views
- Stockpiles - Managing
Flowcharts:
QRGs (Quick Reference Guides):
- Getting Started
- Agency Views - Adding for Contract Items (Updated February 2023)
- Change Orders - Creating and Submitting (Updated January 30, 2023)
- Change Orders - Reviewing and Approving (Updated January 30, 2023)
- Contract Authority - User (Updated February 2023)
- Contracts - Activating a Contract (Updated May 12, 2022)
- Contracts - Add a Subcontractor (Updated January 5, 2023)
- Contracts - Attention Flags (Updated February 24, 2023)
- Contracts - Claims (Updated February 15, 2023)
- Contracts - Contract Times (Updated January 30, 2023)
- Contracts - Design Recommendations (Updated February 15, 2023)
- Contracts - IWAs & Unattached Items (Updated January 30, 2023)
- Contracts - Marking Contract Items Complete (Updated January 30, 2023)
- Contracts - Meetings (Updated January 30, 2023)
- Contracts - MGVWs (Updated January 30, 2023)
- Contracts - RFPs & Directives (Updated January 30, 2023)
- Contracts - Vendor Equipment & Personnel (Updated January 30, 2023)
- Diaries - Creating (Updated January 30, 2023)
- Document Submissions - Adding (Updated January 30, 2023)
- DWRs - Checking (Updated January 30, 2023)
- DWRs - Creating and Submitting (Updated May 2023)
- DWRs - Entering Concrete Batch Data (updated January 2023)
- DWRs - Entering Submittals (Updated January 30, 2023)
- DWRs - Review and Approve (Updated January 30, 2023)
- DWRs - Using Item Posting Agency Views (Updated January 30, 2023)
- Module Admin - Add a DOT User (Updated March 15, 2021)
- Module Admin - Add an External User (Updated April 7, 2022)
- Module Admin - Assign User a Role (Updated March 15, 2021)
- Module Admin - User Name Change (Updated July 10, 2023)
- Module Admin - Regional Contract Authority (Updated January 30, 2023)
- Pay Estimates - Generating and Submitting (Updated January 30, 2023)
- Pay Estimates - Review and Approve - Contractors and Managers (Updated February 27, 2023)
- Pay Estimates - Review and Approve - Project Engineers (Updated February 27, 2023)
- Payroll - Add an Owner Operator (Updated January 5, 2023)
- Payroll - Payroll Exceptions Explained (Updated July 6, 2022)
- Payroll - Reviewing Payroll (Exceptions) (Updated December 19, 2022)
- Stockpiles - Managing (Updated January 30, 2023)
MATERIALS (DOT & CONSULTANTS)
Videos:
CBTs (Computer Based Trainings):
- Getting Started for DOT Staff
- Contract Materials - Generating & Maintaining
- Creating a Sample Record from the Dashboard
- Creating a Sample Record from a DWR
- Sample Record Workflow
Flowcharts:
- Construction and Materials Resources Workflow
- Contract Materials - Contract Materials and Acceptance Actions (updated January 2023)
- Contract Materials - Material Sample Lifecycle on a Contract (updated May 2023)
- Reports - Contract Material Acceptance Report Example and How to Read it (updated May 2023)
- Sample Records - Sample and Testing Workflow (updated March 2023)
QRGs (Quick Reference Guides):
- Contract Materials - Getting Started (Updated March 2023)
- Contract Materials - Maintaining Contract Material Requirements (updated February 2023)
- Contract Materials - Modifying Contract Material Requirements Prior to Award (updated January 2023)
- Contract Materials - Reference Specifications (updated July 2023)
- Contract Materials - Setting Up Contract Material Requirements (updated January 2023)
- Contracts - Adding a K Factor (updated January 2023)
- Contracts - Closeout (Updated June, 2023)
- DWRs - Entering Concrete Batch Data (updated January 2023)
- Global - List of Agency Views (Updated March 2023)
- Global Materials - Adding Sources and Source Materials (updated January 2023)
- Global Materials - Reference Specifications (Updated March 2023)
- Global Materials - Test Equipment (updated January 2023)
- Labs - Maintaining Testers (updated January 2023)
- Mix Designs - Add New, Add Contract to, or Copy Mix Design (updated May 2023)
- Mix Designs - Review and Approve (updated January 2023)
- Qualifications - Adding Sampling and Testing Quals to a Person (updated July 2023)
- Regional Lab - Getting Started (Updated March 2023)
- Sample Records - Creating a Sample from DWR (updated May 2023)
- Sample Records - Creating from the Dashboard (updated July 2023)
- Sample Records - Entering Test Results (updated January 2023)
- Sample Records - Modifying a Sample Record (updated January 2023)
- Sample Records - Receiving at Lab (updated January 2023)
- Sample Records - Reviewing Samples (updated January 2023)
- Sample Records - Reviewing Tests (updated January 2023)
PROJECT CLOSEOUT & ARCHIVED PROJECT DATA
QRGs (Quick Reference Guides):
- Contracts - Closeout (Updated June 2023)
- Contracts - Closeout (Payroll Only) (Updated June 2023)
- Reports - Closeout Package (Updated February 24, 2023)
Additional Resources
- Closeout Package - Fields Defined (Updated February 24, 2023)