Training & Guides
Below you will find guidance for DOT staff, Consultants, and Contractors.
Browse all training:
Expand the phase you are working within to find Guides, Quick Reference Guides (QRG), and links to Computer based Trainings (CBT).
SET UP & NAVIGATING AASHTOWARE (FOR ALL USERS)
PRECONSTRUCTION (DOT & CONSULTANTS)
Video(s):
- Adding a Project 1.1-1.6, 1.9-1.10
- 1.1 Starting Project 0:00 | 1.2 Changing the Project Workflow 3:16 | 1.3 Adding or Editing TAS Info 4:15 | 1.4 Add or Edit Project Info 5:42 | 1.5 Adding Categories 9:40 | 1.6 Adding Items 10:50 | 1.9 Project Validation 14:30
- Adding Project Funding 1.7-1.8
- 1.7 Adding Funding 0:00 | 1.8 Funding Assign to Items 4:20
- Creating a Proposal 2.1-2.3
- 2.1 Creating a Proposal 0:00 | 2.2 Generating Proposal Sections 4:33 | 2.3 Proposal Validation 8:57
- Creating a Letting 4.1-4.4
- 4.1 Proposal Sort Order 0:00 | 4.2 Managing Proposal Workflow 2:15 | 4.3 Letting Creation 3:25 | 4.4 Exporting Proposal for Bids 6:29
- Bid Express Letting Creation 4.5
- 4.5 Bid Express Letting Creation 0:00
- Creating and Managing Addenda 4.6
- 4.6 Creating and Managing Addenda 0:00 |
Add or Modify Items via Addendum 3:05 |
Regenerate Proposal Sections and Items 6:20 |
Postpone a Letting via Addendum 6:51 |
Approve an Addendum 9:37 |
Finalize addendum Processing 10:48 |
Upload Addendum to Bid Express 11:33 |
Postpone a Letting in Bid Express via Addendum 13:38 |
Notify Plan Holders of Addendum or Notice to Bidders 16:58
- Creating a Notice to Bidders 4.7
- 4.7 Creating a Notice to Bidders 0:00 | Attach the NTB pdf file to the proposal in Bid Express 2:51 | Postpone a Letting Via Notice to Bidders 4:04 | Notify Plan Holders of Addendum or Notice to Bidders 5:19 | Cancel a Solicitation 5:59
| Withdraw the proposal in Bid Express 7:31
Project:
- 1.1 Starting a Project (Updated November 20, 2024)
- 1.2 Changing the Project Workflow (Updated October 27, 2023)
- 1.3 Adding or Editing TAS info (Updated July 10, 2025)
- 1.4 Add or Edit Project Information (Updated June 17, 2025)
- 1.45 Design Status Report - Adding and Updating Milestones (Updated August 11, 2025)
- 1.5 Adding Categories (Updated October 27, 2023)
- 1.6 Adding Items (Updated October 27, 2023)
- 1.7 Adding Funding (Updated October 27, 2023)
- 1.8 Funding Assign Items (Updated October 27, 2023)
- 1.9 Project Validation (Updated October 27, 2023)
- 1.10 Project and Funding Reports (Updated October 27, 2023)
Proposal:
DBE & OJT Goal Creation:
Letting:
Bidding, Awarding and Post-Award:
- 5.1 Bidder Q&A (Updated October 30, 2023)
- 5.2 Bid Opening (Updated October 30, 2023)
- 5.3 Opening Bids in Bid Express (Updated October 30, 2023)
- 5.4 Publishing Bid Results (Updated September 19, 2024)
- 5.5 Entering Manual Bids AWP Entry (Updated October 30, 2023)
- 5.6 Importing Bids to AWP (Updated October 30, 2023)
- 5.7 Entering Manual Bids (Updated November 21, 2024)
- 5.75 Importing CRO-Vendor Federal NAICS Data (Updated November 21, 2024)
- 5.8 Managing Bids in AWP (Updated October 30, 2023)
- 5.9 Applying Bidder Preference Amounts (Updated October 30, 2023)
- 5.10 Additive Alternate NTP Anlaysis (Updated October 30, 2023)
- 5.11 Proposal Processing (Updated December 6, 2023)
- 5.12 Awarding Proposal (Updated March 6, 2025)
- 5.13 Electronic Bid Bonds (Updated October 30, 2023)
- 5.14 Rejecting Bids (Updated December 6, 2023)
- 5.15 ReLetting a Proposal (Updated October 30, 2023)
- 5.16 Adding a Wage Decision (Updated July 8, 2024)
- 5.17 Transitioning a Proposal to Construction (Updated October 30, 2023)
- 5.18 Update ICAP in Construction (Updated December 19, 2023)
Alternate Contracting:
Vendor Admin:
Module Admin:
Items Admin:
PROFESSIONAL SERVICE AGREEMENTS (DOT)
Project
Proposal
Letting/Bidding
Bid Opening/Negotiating/Awarding
Post-Award
CIVIL RIGHTS OFFICE
- Bidders Registration QRG (Updated March 4, 2022)
- CCR Compliance QRG (Updated March 4, 2022)
- DBE Certification QRG (Updated September 28, 2022)
- DBECommitments - Post Award - QRG (Updated March 4, 2022)
- DBECommitments - Pre Award - QRG (Updated March 4, 2022)
- OJT Clearance QRG (Updated July, 2023)
- OJT RefEmployee QRG (Updated August 18, 2023)
- OJT Programs - Reference Data (Updated January 6, 2023)
- QAR Compliance QRG (Updated March 4, 2022)
- Roles in AWP (Updated October 29, 2024)
- Subcontract Payments QRG (Updated March 26, 2025)
- CRO Vendor Administration - General
- CRO DBE & OJT Goal Review/Approval
CERTIFIED PAYROLL (CONTRACTORS)
Videos:
CBTs (Computer Based Trainings):
QRGs (Quick Reference Guides):
- Managing Vendor Authority (Updated February 1, 2024)
- Payroll Fields Expected Input (Updated February 1, 2022)
- Create a Payroll Spreadsheet (Updated May 7, 2024)
- Convert a Payroll Spreadsheet to XML (Updated May 7, 2024)
- Payroll Template - Over 50 Employees (Updated July 7, 2023)
- Import and Validate a Payroll (Updated May 7, 2024)
- Import Payroll Errors Explained (Updated May 7, 2024)
- Import Payroll Errors - How to Read (Updated May 7, 2024)
- Manually Add a Payroll (Updated June 18, 2024)
- Complete Prime Review (Updated May 7, 2024)
- Sign Payroll (Updated June 18, 2024)
- Delete a Payroll (Updated October 6, 2025)
- Modify a Rejected Payroll (Updated May 7, 2024)
- Generating a Payroll Report (Updated August 27, 2021)
- Employee Mismatches Explained (Updated August 14, 2024)
Payroll Examples
Sample Payroll Template (Basic Entry) v.11 (updated Feb 1, 2022)
Sample Payroll Template (Double Time) v.11 (updated Nov 7, 2022)
Sample Payroll Template (Multiple Classifications) v.11 (updated Feb 1, 2022)
DEPARTMENT OF LABOR (DOL)
QRGs (Quick Reference Guides):
CONSTRUCTION (DOT & CONSULTANTS)
Videos:
CBTs (Computer Based Trainings):
Flowcharts:
QRGs (Quick Reference Guides):
- Getting Started (Updated February 27, 2025)
- Agency Views - Adding for Contract Items (Updated February 27, 2025)
- Change Orders - Adding Funding (Updated February 28, 2025)
- Change Orders - Creating and Submitting (Updated February 28, 2025)
- Change Orders - Reviewing and Approving (Updated February 28, 2025)
- Contract Authority - User (Updated February 27, 2025)
- Contracts - Activating a Contract (Updated February 27, 2025)
- Contracts - Add a Subcontractor (Updated February 27, 2025)
- Contracts - Adding an Additional FAA Grant (Updated October 24, 2023)
- Contracts - Attention Flags (Updated February 27, 2025)
- Contracts - Claims (Updated February 27, 2025)
- Contracts - Contract Times (Updated February 27, 2025)
- Contracts - Design Recommendations (Updated February 27, 2025)
- Contracts - Funding for Contract Start (Updated February 28, 2025)
- Contracts - IWAs & Unattached Items (Updated February 27, 2025)
- Contracts - Marking Contract Items Complete (Updated February 28, 2025)
- Contracts - Meetings (Updated February 28, 2025)
- Contracts - MGVWs (Updated February 28, 2025)
- Contracts - RFPs & Directives (Updated February 28, 2025)
- Contracts - Vendor Equipment & Personnel (Updated February 28, 2025)
- Diaries - Creating (Updated February 28, 2025)
- Document Submissions - Adding (Updated February 28, 2025)
- DWRs - Checking (Updated February 28, 2025)
- DWRs - Creating and Submitting (Updated June 26, 2025)
- DWRs - Entering Concrete Batch Data (Updated January 2023)
- DWRs - Entering Submittals (Updated March 3, 2025)
- DWRs - Review and Approve (Updated February 28, 2025)
- DWRs - Using Item Posting Agency Views (Updated February 28, 2025)
- Module Admin - Add an External User (Updated January 8, 2025)
- Module Admin - Managing DOT and Consultant Users (Updated February 28, 2025)
- Pay Estimates - Finance (Updated February 28, 2025)
- Pay Estimates - Generating and Submitting (Updated March 1, 2025)
- Pay Estimates - Review and Approve - Contractors (Updated March 1, 2025)
- Pay Estimates - Review and Approve - Managers and QA (Updated March 1, 2025)
- Pay Estimates - Review and Approve - Project Engineers (Updated March 1, 2025)
- Payroll - Add an Owner Operator (Updated March 1, 2025)
- Payroll - Payroll Exceptions Explained (Updated March 1, 2025)
- Payroll - Reviewing Payroll (Exceptions) (Updated March 1, 2025)
- Payroll - Updating a Wage Decision (Updated July 8, 2024)
- Roles in AWP (Updated October 29, 2024)
- Stockpiles - Managing (Updated October 6, 2025)
MATERIALS (DOT & CONSULTANTS)
Videos:
CBTs (Computer Based Trainings):
Flowcharts:
QRGs (Quick Reference Guides):
- Contract Materials - Getting Started (Updated March 4, 2025)
- Contract Materials - Maintaining Contract Material Requirements (Updated February 2023)
- Contract Materials - Modifying Contract Material Requirements Prior to Award (Updated March 4, 2025)
- Contract Materials - Reference Specifications (Updated March 4, 2025)
- Contract Materials - Setting Up Contract Material Requirements (Updated March 4, 2025)
- Contracts - Adding a K Factor (Updated March 4, 2025)
- DWRs - Entering Concrete Batch Data (Updated March 4, 2025)
- DWRs - Entering Submittals (Updated March 4, 2025)
- Global - List of Agency Views (Updated March 2023)
- Global Materials - Acceptance Actions (Updated January 2023)
- Global Materials - Action Relationships (Updated January 2023)
- Global Materials - Adding and Maintaining Materials (Updated January 2023)
- Global Materials - Adding Sources and Source Materials (Updated January 2023)
- Global Materials - Item Material Sets (Updated January 2023)
- Global Materials - New Test Method or Qualification (Updated January 2023)
- Global Materials - Reference Specifications (Updated March 2023)
- Global Materials - Test Equipment (Updated January 2023)
- Global Materials - Test Assignment Information (Updated April 1, 2024)
- Labs - Maintaining Testers (Updated March 4, 2025)
- Materials - Batch Loading Qualifications (Updated March 4, 2025)
- Mix Designs - Add New, Add Contract to, or Copy Mix Design (Updated March 4, 2025)
- Mix Designs - Review and Approve (Updated March 4, 2025)
- Module Admin - Void/Delete Samples (Updated March 4, 2025)
- Qualifications - Adding Non-DOT Consultant Qualifications (Updated March 4, 2025)
- Qualifications - Adding Sampling and Testing Quals to a Person (Updated June 14, 2024)
- Regional Lab - Getting Started (Updated March 2023)
- Roles in AWP (Updated October 29, 2024)
- Sample Records - Creating a Sample from DWR (Updated March 4, 2025)
- Sample Records - Creating from the Dashboard (Updated March 4, 2025)
- Sample Records - Entering Test Results (Updated March 4, 2025)
- Sample Records - Modifying a Sample Record (Updated March 4, 2025)
- Sample Records - Receiving at Lab (Updated March 4, 2025)
- Sample Records - Reviewing Samples (Updated March 4, 2025)
- Sample Records - Reviewing Tests (Updated March 4, 2025)
- Sample Records - Splitting a Sample for Assurance (Updated March 4, 2025)
PROJECT CLOSEOUT & ARCHIVED PROJECT DATA
QRGs (Quick Reference Guides):
Additional Resources