AASHTOWare Project: User Guides
Expand the phase you are working within to find Guides, Quick Reference Guides (QRG), and links to Computer based Trainings (CBT). Below you will find guidance for DOT staff, Consultants, and Contractors.
SET UP & NAVIGATING AASHTOWARE (FOR ALL USERS)
PRECONSTRUCTION (DOT & CONSULTANTS)
Video(s):
- Adding a Project 1.1-1.6, 1.9-1.10
- 1.1 Starting Project 0:00 | 1.2 Changing the Project Workflow 3:16 | 1.3 Adding or Editing TAS Info 4:15 | 1.4 Add or Edit Project Info 5:42 | 1.5 Adding Categories 9:40 | 1.6 Adding Items 10:50 | 1.9 Project Validation 14:30
- Adding Project Funding 1.7-1.8
- 1.7 Adding Funding 0:00 | 1.8 Funding Assign to Items 4:20
- Creating a Proposal 2.1-2.3
- 2.1 Creating a Proposal 0:00 | 2.2 Generating Proposal Sections 4:33 | 2.3 Proposal Validation 8:57
- Creating a Letting 4.1-4.4
- 4.1 Proposal Sort Order 0:00 | 4.2 Managing Proposal Workflow 2:15 | 4.3 Letting Creation 3:25 | 4.4 Exporting Proposal for Bids 6:29
- Bid Express Letting Creation 4.5
- 4.5 Bid Express Letting Creation 0:00
- Creating and Managing Addenda 4.6
- 4.6 Creating and Managing Addenda 0:00 |
Add or Modify Items via Addendum 3:05 |
Regenerate Proposal Sections and Items 6:20 |
Postpone a Letting via Addendum 6:51 |
Approve an Addendum 9:37 |
Finalize addendum Processing 10:48 |
Upload Addendum to Bid Express 11:33 |
Postpone a Letting in Bid Express via Addendum 13:38 |
Notify Plan Holders of Addendum or Notice to Bidders 16:58
- Creating a Notice to Bidders 4.7
- 4.7 Creating a Notice to Bidders 0:00 | Attach the NTB pdf file to the proposal in Bid Express 2:51 | Postpone a Letting Via Notice to Bidders 4:04 | Notify Plan Holders of Addendum or Notice to Bidders 5:19 | Cancel a Solicitation 5:59
| Withdraw the proposal in Bid Express 7:31
Project:
- 1.1 Starting a Project (Updated October 27, 2023)
- 1.2 Changing the Project Workflow (Updated October 27, 2023)
- 1.3 Adding or Editing TAS info (Updated February 7, 2024)
- 1.4 Add or Edit Project Information (Updated June 5, 2024)
- 1.5 Adding Categories (Updated October 27, 2023)
- 1.6 Adding Items (Updated October 27, 2023)
- 1.7 Adding Funding (Updated October 27, 2023)
- 1.8 Funding Assign Items (Updated October 27, 2023)
- 1.9 Project Validation (Updated October 27, 2023)
- 1.10 Project and Funding Reports (Updated October 27, 2023)
- Download All 10 Files
Proposal:
DBE & OJT Goal Creation:
Letting:
Bidding, Awarding and Post-Award:
- 5.1 Bidder Q&A (Updated October 30, 2023)
- 5.2 Bid Opening (Updated October 30, 2023)
- 5.3 Opening Bids in Bid Express (Updated October 30, 2023)
- 5.4 Publishing Bid Results (Updated September 19, 2024)
- 5.5 Entering Manual Bids AWP Entry (Updated October 30, 2023)
- 5.6 Importing Bids to AWP (Updated October 30, 2023)
- 5.7 Entering Manual Bids (Updated October 30, 2023)
- 5.8 Managing Bids in AWP (Updated October 30, 2023)
- 5.9 Applying Bidder Preference Amounts (Updated October 30, 2023)
- 5.10 Additive Alternate NTP Anlaysis (Updated October 30, 2023)
- 5.11 Proposal Processing (Updated December 6, 2023)
- 5.12 Awarding Proposal (Updated September 20, 2024)
- 5.13 Electronic Bid Bonds (Updated October 30, 2023)
- 5.14 Rejecting Bids (Updated December 6, 2023)
- 5.15 ReLetting a Proposal (Updated October 30, 2023)
- 5.16 Adding a Wage Decision (Updated July 8, 2024)
- 5.17 Transitioning a Proposal to Construction (Updated October 30, 2023)
- 5.18 Update ICAP in Construction (Updated December 19, 2023)
- Download All 18 Files (Updated December 19, 2023)
Alternate Contracting:
Vendor Admin:
Module Admin:
Items Admin:
PROFESSIONAL SERVICE AGREEMENTS (DOT)
Project
Proposal
Letting/Bidding
Bid Opening/Negotiating/Awarding
Post-Award
CIVIL RIGHTS OFFICE
- Bidders Registration QRG (Updated March 4, 2022)
- CCR Compliance QRG (Updated March 4, 2022)
- DBE Certification QRG (Updated September 28, 2022)
- DBECommitments - Post Award - QRG (Updated March 4, 2022)
- DBECommitments - Pre Award - QRG (Updated March 4, 2022)
- OJT Clearance QRG (Updated July, 2023)
- OJT RefEmployee QRG (Updated August 18, 2023)
- OJT Programs - Reference Data (Updated January 6, 2023)
- QAR Compliance QRG (Updated March 4, 2022)
- Roles in AWP (Updated October 29, 2024)
- Subcontract Payments QRG (Updated February 9, 2024)
- CRO Vendor Administration - General
- CRO DBE & OJT Goal Review/Approval
CERTIFIED PAYROLL (CONTRACTORS)
Videos:
CBTs (Computer Based Trainings):
QRGs (Quick Reference Guides):
- Managing Vendor Authority (Updated February 1, 2024)
- Payroll Fields Expected Input (Updated February 1, 2022)
- Create a Payroll Spreadsheet (Updated May 7, 2024)
- Convert a Payroll Spreadsheet to XML (Updated May 7, 2024)
- Payroll Template - Over 50 Employees (Updated July 7, 2023)
- Import and Validate a Payroll (Updated May 7, 2024)
- Import Payroll Errors Explained (Updated May 7, 2024)
- Import Payroll Errors - How to Read (Updated May 7, 2024)
- Manually Add a Payroll (Updated June 18, 2024)
- Complete Prime Review (Updated May 7, 2024)
- Sign Payroll (Updated June 18, 2024)
- Modify a Rejected Payroll (Updated May 7, 2024)
- Generating a Payroll Report (Updated August 27, 2021)
- Employee Mismatches Explained (Updated August 14, 2024)
Payroll Examples
Sample Payroll Template (Basic Entry) v.11 (updated Feb 1, 2022)
Sample Payroll Template (Double Time) v.11 (updated Nov 7, 2022)
Sample Payroll Template (Multiple Classifications) v.11 (updated Feb 1, 2022)
DEPARTMENT OF LABOR (DOL)
QRGs (Quick Reference Guides):
CONSTRUCTION (DOT & CONSULTANTS)
Videos:
CBTs (Computer Based Trainings):
Flowcharts:
QRGs (Quick Reference Guides):
- Getting Started
- Agency Views - Adding for Contract Items (Updated February 22, 2024)
- Change Orders - Adding Funding (Updated October 24, 2023)
- Change Orders - Creating and Submitting (Updated June 24, 2024)
- Change Orders - Reviewing and Approving (Updated January 30, 2023)
- Contract Authority - User (Updated February 2023)
- Contracts - Activating a Contract (Updated October 17, 2023)
- Contracts - Add a Subcontractor (Updated June 24, 2024)
- Contracts - Adding an Additional FAA Grant (Updated October 24, 2023)
- Contracts - Attention Flags (Updated February 24, 2023)
- Contracts - Claims (Updated February 15, 2023)
- Contracts - Contract Times (Updated June 25, 2024)
- Contracts - Design Recommendations (Updated December 29, 2023)
- Contracts - Funding for Contract Start (Updated November 22, 2023)
- Contracts - IWAs & Unattached Items (Updated January 30, 2023)
- Contracts - Marking Contract Items Complete (Updated January 30, 2023)
- Contracts - Meetings (Updated January 30, 2023)
- Contracts - MGVWs (Updated January 30, 2023)
- Contracts - RFPs & Directives (Updated January 30, 2023)
- Contracts - Vendor Equipment & Personnel (Updated June 12, 2024)
- Diaries - Creating (Updated January 30, 2023)
- Document Submissions - Adding (Updated January 30, 2023)
- DWRs - Checking (Updated January 30, 2023)
- DWRs - Creating and Submitting (Updated June 28, 2024)
- DWRs - Entering Concrete Batch Data (Updated January 2023)
- DWRs - Entering Submittals (Updated September 1, 2024)
- DWRs - Review and Approve (Updated January 30, 2023)
- DWRs - Using Item Posting Agency Views (Updated January 30, 2023)
- Module Admin - Add an External User (Updated June 13, 2024)
- Module Admin - Managing DOT and Consultant Users (Updated September 25, 2024)
- Pay Estimates - Finance (Updated February 8, 2024)
- Pay Estimates - Generating and Submitting (Updated August 23, 2024)
- Pay Estimates - Review and Approve - Contractors and Managers (Updated February 27, 2023)
- Pay Estimates - Review and Approve - Project Engineers (Updated February 27, 2023)
- Payroll - Add an Owner Operator (Updated January 5, 2023)
- Payroll - Payroll Exceptions Explained (Updated May 29, 2024)
- Payroll - Reviewing Payroll (Exceptions) (Updated December 19, 2022)
- Payroll - Updating a Wage Decision (Updated July 8, 2024)
- Roles in AWP (Updated October 29, 2024)
- Stockpiles - Managing (Updated April 11, 2024)
MATERIALS (DOT & CONSULTANTS)
Videos:
CBTs (Computer Based Trainings):
Flowcharts:
QRGs (Quick Reference Guides):
- Contract Materials - Getting Started (Updated March 2023)
- Contract Materials - Maintaining Contract Material Requirements (Updated February 2023)
- Contract Materials - Modifying Contract Material Requirements Prior to Award (Updated January 2023)
- Contract Materials - Reference Specifications (Updated August 2023)
- Contract Materials - Setting Up Contract Material Requirements (Updated January 2023)
- Contracts - Adding a K Factor (Updated January 2023)
- DWRs - Entering Concrete Batch Data (Updated January 2023)
- DWRs - Entering Submittals (Updated September 1, 2024)
- Global - List of Agency Views (Updated March 2023)
- Global Materials - Acceptance Actions (Updated January 2023)
- Global Materials - Action Relationships (Updated January 2023)
- Global Materials - Adding and Maintaining Materials (Updated January 2023)
- Global Materials - Adding Sources and Source Materials (Updated January 2023)
- Global Materials - Item Material Sets (Updated January 2023)
- Global Materials - New Test Method or Qualification (Updated January 2023)
- Global Materials - Reference Specifications (Updated March 2023)
- Global Materials - Test Equipment (Updated January 2023)
- Global Materials - Test Assignment Information (Updated April 1, 2024)
- Labs - Maintaining Testers (Updated June 28, 2024)
- Materials - Batch Loading Qualifications (Updated February 23, 2024)
- Mix Designs - Add New, Add Contract to, or Copy Mix Design (Updated May 2023)
- Mix Designs - Review and Approve (Updated January 2023)
- Module Admin - Void/Delete Samples (Updated October 9, 2023)
- Qualifications - Adding Non-DOT Consultant Qualifications (Updated June 6, 2024)
- Qualifications - Adding Sampling and Testing Quals to a Person (Updated June 14, 2024)
- Regional Lab - Getting Started (Updated March 2023)
- Roles in AWP (Updated October 29, 2024)
- Sample Records - Creating a Sample from DWR (Updated April 25, 2024)
- Sample Records - Creating from the Dashboard (Updated April 25, 2024)
- Sample Records - Entering Test Results (Updated January 2023)
- Sample Records - Modifying a Sample Record (Updated January 12, 2024)
- Sample Records - Receiving at Lab (Updated January 2023)
- Sample Records - Reviewing Samples (Updated January 2023)
- Sample Records - Reviewing Tests (Updated January 2023)
- Sample Records - Splitting a Sample for Assurance (Updated August 30, 2024)
PROJECT CLOSEOUT & ARCHIVED PROJECT DATA
QRGs (Quick Reference Guides):
Additional Resources