Add to Fleet

Last Updated October 14, 2022

Photo credits: Artem Rupert, Brian Flaherty, Robert Greene, Drew Motsinger, and Peter Kristellar Alaska DOT&PF

WHAT IS AN “ADD TO FLEET”?

Adding to the fleet is any action that increases the number of fleet assets assigned to your section, and therefore adds to the cost of the fleet. This usually comes in one of three forms:

• A request to purchase a new vehicle that is an addition, not a replacement of an existing fleet asset
• Upon replacement of a new fleet asset, the old asset is kept in service by the same agency
• Adding a spare or additional used fleet asset (usually WX) from another agency

Each of these actions, or any other action that results in additional fleet asset(s) being permanently assigned to an agency or section, is an add to the fleet and requires proper approval.

WHAT APPROVAL IS NEEDED TO ADD TO THE FLEET?

Approval for adding to the fleet must come from the user agency. The approval must come from an agency director or equivalent that has budgetary authority for the additional expenditures that will be charged for the added fleet asset. Departments wishing to approve additions to the fleet at a higher level should communicate their approval path to SEF. SEF can provide data on the initial and recurring financial impact to the user agency to assist in gaining this approval.

HOW IS ADD TO FLEET APPROVAL ACCOMPLISHED?

An email OR memo from the director or equivalent approving the addition to the fleet is all that is needed. Forward the email or memo to your agency vehicle coordinator who will in turn, provide to SEF.  When the fleet asset is picked up by the agency, a check out sheet will need to be completed, with billing and contact information.