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IPM Plan Form and Instructions

Form:

DOT&PF IPM Form

Instructions:

Listed below are steps for using the IPM Plan, followed by instructions for each step. The steps include details on how to use the form above.

1. Identify area(s) in need of treatment within the DOT&PF Right-of-Way (ROW)
2. Choose the appropriate vegetation management tool
3. Contact regional DOT&PF ROW and Maintenance and Operation (M&O) environmental staff
4. Complete mandatory notifications
5. Submit the IPM Form & attachments
6. Obtain official approval from the DOT&PF IPM Person in Charge
7. Apply herbicides and maintain records
8. Complete and submit the final IPM Form
9. Complete post-treatment site visits
10. Retain records

  1. Identify area(s) in need of treatment within the DOT&PF ROW. Visit each proposed treatment area in person. If invasive weeds are present or if any type of vegetation is causing a safety or infrastructure maintenance problem, use a GPS unit to record the location.
    • Record start and end points for linear treatment areas. For polygons, record points to show the boundaries. Note how far treatment areas extend from the road shoulder.
    • Use the GPS data to create maps of proposed treatment sites.
  2. Choose the appropriate vegetation management tool. Read the IPM Plan to review vegetation management options and determine whether herbicide application is appropriate. Note: The IPM Plan only covers herbicide applications on DOT&PF property.
  3. Contact regional DOT&PF ROW and M&O environmental staff. Email GPS maps to the ROW agent and M&O environmental staff in your region. Right-of-Way staff will verify that sites are on DOT&PF property and issue a written ROW authorization.

  4. Complete mandatory notifications. There are four required notifications: newspaper ads, public water systems, DEC, and local cities and boroughs.

    1 Newspaper: Ads must be published to provide details to the public about the treatment(s). Publish two consecutive newspaper ads in a local newspaper at least 30 days before herbicide application begins.

    • DEC regulations require that ads contain:
      • The target pest for the pesticide application;
      • The location of the proposed activity;
      • The complete name and EPA registration number of each pesticide to be used;
      • The method of applying each pesticide; and
      • How the public can receive more information.
    • Regional M&O environmental staff can provide example newspaper ads.
    • Email the draft newspaper ad to regional M&O environmental staff for approval and then save proof of publication once the ads have been run.
    • M&O environmental staff will forward a copy of the newspaper ad to the regional DOT&PF media relations contact so they can answer questions from the public or press.

    2 Public Water System(s) (PWS): If any herbicide treatment area is within 200 feet of a Public Water System, notify the owner of the Public Water System by mail, return receipt requested, at least 30 days before treatment begins.

    3 Department of Environmental Conservation (DEC) Pesticide Control Program: DEC's Pesticide Program Manager must be notified by email ( karin.hendrickson@alaska.gov) at least 15 days before herbicide application begins.

    • The DEC notification email should read as follows:

      Subject line: DOT&PF IPM notification
      This is a notification to DEC that the cooperator’s organization will be applying pesticides to treat invasive weeds in general location under the DOT&PF IPM program.

    • Cc regional M&O environmental staff and the DOT&PF Statewide Person in Charge.

    4 Local: Multiple cities and boroughs have their own notification requirements and some require a permit. Contact the city or borough where you plan to apply herbicides.

  5. Submit the IPM Form and attachments. Complete the Pre-Application, Location Data, and Required Attachment tabs on the IPM Form.
    • Name the IPM Form using the following file format: Organization Name IPM Pre-Application Date (e.g. DOT&PF M&O IPM Pre-Application 4.13.2023).   
    • Up to six required attachments must be submitted to regional M&O environmental staff as part of the IPM plan Pre-application paperwork. These attachments are separate from submissions sent to ROW and only go to M&O environmental staff:
      •  Copy of DEC Category 9 Pesticide Applicator Certification(s);
      •  Location map(s);
      •  ROW authorization;
      •  Copy of newspaper ads with proof of publication;
      •  PWS notification and USPS return receipt (if applicable); and
      •  Proof of Insurance (if applicable; this requirement may be waived if the certified applicator is employed by and applying herbicide on behalf of a governmental agency).
    • Email the spreadsheet and required attachments to regional M&O environmental staff for review and approval at least 15 days before the proposed application date.
  6. Obtain official approval from the DOT&PF IPM Person in Charge: M&O regional environmental staff will review all pre-application documentation. The Person in Charge will conduct a final review and then email a formal written authorization when IPM Plan pre-application requirements have been met.
    • Do not apply herbicides until you have received an official approval email from the IPM Person in Charge.
    • Save a copy of the approval email for your records.
  7. Apply herbicides and maintain records. All herbicides must be applied in accordance with the DOT&PF IPM Plan. Maintain all records required by 18 AAC 90 and this IPM Plan. Application records must be kept for each day, each application site, and each type of herbicide applied.
  8. Complete and submit the final IPM Form. Submit the completed spreadsheet to regional M&O environmental staff within 15 days of final herbicide application for the year.
    • Name the final IPM Form using the following file format: Organization Name IPM Final Date (e.g. DOT&PF M&O IPM Final 10.31.2023).
    • The 15 day deadline is important because DOT&PF has DEC reporting deadlines to meet.
  9. Complete post-treatment site visits. Determine and document whether treatment(s) had any adverse effects on human health or the environment and monitor for herbicide resistance.
  10. Retain records. Both the DOT&PF IPM Person in Charge and all certified applicators using the IPM Plan must retain written records of all applications for two years. DOT&PF will post an annual report as required by DEC. For each herbicide that was applied to more than 20 acres in a calendar year, the report documents the herbicide's product name and EPA registration number, the quantity of mixed herbicide applied, and the location of each application.

Timeline:

Timeline of the IPM Process