Policy and Procedures
Welcome to the DOT&PF Policy and Procedures (P&P) web site
All P&Ps on this webpage are final and approved. Contact dot.pnp.contact@alaska.gov if a signed copy is required.
You may notice that there are some documents appearing to be duplicated. Some subjects have separate policy documents from procedure documents. These are currently being randomly selected for review and update and will be combined into one document so there will no longer be a need for separate Policy Manuals and separate Procedure manuals.
The current versions of the various documents have been recreated as exact as possible.
For questions about these P&Ps or for a copy of an original,
contact Jolene Julian (907) 465-1761.
UPDATED 11/07/2024
Questions? dot.pnp.contact@alaska.gov
Chapter 01 - Office of the Commissioner
01.01 Delegations of Authority
- Policy and Procedure 01.01.010 General Policy
- Attachment: Policy and Procedure 01.01.010 Attachment - Delegation of Authority Supplement Form
- Policy and Procedure 01.01.020 Program Funding, Budget and Finance
- Policy and Procedure 01.01.030 Administrative Actions
- Policy and Procedure 01.01.040 Organization and Personnel
- Policy and Procedure 01.01.050 Contracting Authority
- Policy and Procedure 01.01.060 Maintenance and Operations
- Policy and Procedure 01.01.080 Correspondence and Information Dissemination
- Policy and Procedure 01.01.090 Design and Construction Engineering
- Policy and Procedure 01.01.095 Measurement Standards and Commercial Vehicle Enforcement
01.02 External Civil Rights
01.03 Interagency/Intra-Agency Actions
- Policy and Procedure 01.03.010 Government-to-Government Relations with the Federally-Recognized Tribes of Alaska
- Policy and Procedure 01.03.011 Construction and Maintenance Policy and Objectives for Operations Requiring Federal and/or State Permit
- Policy and Procedure 01.03.011 Project Development and Maintenance Environmental Review Procedures
- Policy and Procedure 01.03.030 DOT&PF/FAA Joint Use of DOT&PF Rural Airport Buildings
- Policy and Procedure 01.03.040 Public Involvement and Agency Coordination
- Policy and Procedure 01.03.060 Rural Airport Lease Application Review Process
01.04 Internal Review
- Policy and Procedure 01.04.010 Office of Internal Review
- Policy and Procedure 01.04.020 Internal Audits
- Policy and Procedure 01.04.030 External Audits
- Policy and Procedure 01.04.040 Audits of Utility Relocation Agreements
Chapter 02 - Administration
02.01 General Administration
- Policy and Procedure 02.01.010 Policies and Procedures
- Policy and Procedure 02.01.011 Outside Employment or Services
- Attachment: Policy and Procedure 02.01.011 Attachment: Ethics Disclosure Form
- Policy and Procedure 02.01.012 Safety Manual
- Policy and Procedure 02.01.013 Accident/Incident Review Committees
- Policy and Procedure 02.01.014 Safe Operation and Response on Active Roadways
- Policy and Procedure 02.01.015 Office Hours
- Policy and Procedure 02.01.020 Employee Conduct
- Policy and Procedure 02.01.023 Theft of State Property, Funds, and Equipment
- Policy and Procedure 02.01.025 Employee Safety Incentive Award Program
- Policy and Procedure 02.01.030 Use of Privately Owned Aircraft
- Policy and Procedure 02.01.040 Department-Paid Memberships in Professional Organization
- Policy and Procedure 02.01.060 Department Smoking Policy
- Policy and Procedure 02.01.070 Identification Cards
- Attachment: Policy and Procedure 02.01.070 Form: Application for State of Alaska Employee Identification Card
- Policy and Procedure 02.01.080 Notary Public Services
- Policy and Procedure 02.01.090 Approved Absences for Service on State Boards, Commissions, and Similar Bodies
- Policy and Procedure 02.01.110 Vehicle/Equipment Idle Reduction
- Policy and Procedure 02.01.120 Retirement Letters and Awards
- Policy and Procedure 02.01.130 Telework Policy
02.02 Correspondence and Communications
- Policy and Procedure 02.02.010 Media Communications
- Policy and Procedure 02.02.020 Correspondence Procedures
- Attachment: Policy and Procedure 02.02.020 Template: State of Alaska Letterhead
- Attachment: Policy and Procedure 02.02.020 Template: State of Alaska Memorandum
02.03 Information Systems
- Policy and Procedure 02.03.010 Computer Procurement Approval Procedures
- Policy and Procedure 02.03.020 Information Management Planning Policy
- Policy and Procedure 02.03.020 Information Management Planning Procedure
- Policy and Procedure 02.03.030 Computer Networking LAN Approval
- Policy and Procedure 02.03.030 Computer Networking Policy
- Policy and Procedure 02.03.040 Data and Information Systems Governance
02.04 Workforce Excellence
- Policy and Procedure 02.04.010 Training
- Attachment: Policy and Procedure 02.04.010 Attachment: Training Request and Reimbursement Agreement Form
- Policy and Procedure 02.04.050 Mentorship program Policy
- Policy and Procedure 02.04.060 Extra Mile Award
- Attachment: Policy and Procedure 02.04.060 Attachment: Extra Mile Nomination Award Form
- Policy and Procedure 02.04.065 Spirit of One DOT&PF Award
- Attachment: Policy and Procedure 02.04.065 Attachment: Spirit of One DOT&PF Award Nomination Form
- Policy and Procedure 02.04.070 Employee Recognition Program
Chapter 03 - Alaska International Airport System
03.01 General Administration
- Policy and Procedure 03.01.010 Establishment of Lease Application Review Committee (Policy)
- Policy and Procedure 03.01.010 Lease Application Review - Anchorage International Airport (AIA) (Procedure)
- Policy and Procedure 03.01.011 Lease Application Review - Fairbanks International Airport (FIA) (Procedure)
- Policy and Procedure 03.01.020 AIAS Rates and Fees Policy
- Policy and Procedure 03.01.030 AIAS Policy Development (Procedure)
03.03 Maintenance
Chapter 04 - Alaska Marine Highway System
04.01 General Administration
- Policy and Procedure 04.01.020 Refusal of Passage on AMHS Vessels (Policy)
- Policy and Procedure 04.01.020 Refusal of Passage on AMHS Vessels (Procedure)
- Policy and Procedure 04.01.021 Restraint of Passengers/Use of Force (Policy)
- Policy and Procedure 04.01.021 Restraint of Passengers/Use of Force (Procedure)
- Policy and Procedure 04.01.030 Wheelchair Vans
- Policy and Procedure 04.01.035 Movies Shown on AMHS Vessels
04.02 Budget and Finance
- Policy and Procedure 04.02.010 AMHS Credit and Collection Policy
- Policy and Procedure 04.02.020 Vessel Ticket and Field Warrant Stock
- Policy and Procedure 04.02.030 Vessel/Shoreside Change Funds and Check Acceptance
04.04 Personnel Administration
- Policy and Procedure 04.04.010 Major Vessel Incidents (effective April 15, 2003)
- Policy and Procedure 04.04.011 Operational and Reporting Procedures for Major Vessel Incidents
- Policy and Procedure 04.04.020 Vessel Crew Lists
- Attachment: Policy and Procedure 04.04.020 Attachment: Crew List Format
- Policy and Procedure 04.04.022 AMHS Medical Emergency Notification
- Policy and Procedure 04.04.030 Employee/Passenger Relationships Aboard AMHS Vessels
04.05 Procurement and Property
Chapter 05 - Design and Construction
05.01 General Design and Construction
- Policy and Procedure 05.01.011 Engineer-In-Training Program
- Policy and Procedure 05.01.030 Value Engineering Program
- Policy and Procedure 05.01.050 Concurrent Review of Construction Projects
- Policy and Procedure 05.01.060 Salvaged Material from Design, Construction, and Maintenance Projects
- Policy and Procedure 05.01.070 Unmanned Aerial Systems (UAS or drones)
05.02 Buildings
05.05 Highways
- Policy and Procedure 05.05.010 Traffic Control Devices
- Policy and Procedure 05.05.015 Highway Work Zone Safety and Mobility
- Policy and Procedure 05.05.020 Establishment of Speed Limits and Zones
- Attachment: Policy and Procedure 05.05.020 Attachment A - Speed Limit Order
- Attachment: Policy and Procedure 05.05.020 Attachment B - Temporary Traffic Control Zone Speed Limit Order
- Policy and Procedure 05.05.030 Beautification of the Highway Right of Way
- Policy and Procedure 05.05.050 Divided Highway Corridor
05.06 ROW Acquisition, Management and Relocation
- Policy and Procedure 05.06.010 Highway Right of Way Management Policy
- Policy and Procedure 05.06.020 Encroachment Control
- Policy and Procedure 05.06.030 Facilities Site Acquisition
05.07 State Operated Rural Airports
- Policy and Procedure 05.07.020 Rural Airport Runway Distance To Go Signs
- Policy and Procedure 05.07.030 Rural Airport Wind Indicator Devices
- Policy and Procedure 05.07.040 Rural Airport Visual Vertical Approach Slope Indicator Devices and Automated Weather Stations
- Policy and Procedure 05.07.050 Section Communication with Statewide and Rural Aviation Leasing
- Policy and Procedure 05.07.060 Rural Airport Land Title Change Recommendation Process
Chapter 06 - Finance
06.01 Expenditures
- Policy and Procedure 06.01.001 Expenditure and Revenue Activity Occurring After a Federal Funded Project is Closed
- Policy and Procedure 06.01.002 In-Kind Match
- Policy and Procedure 06.01.003 Cost Accounting for Employees Paid with Capital Receipts
- Policy and Procedure 06.01.004 Allocating Expenditures to Federal and/or Other Funds
- Policy and Procedure 06.01.020 Petty Cash Fund
06.02 Financial Reporting
- Policy and Procedure 06.02.001 Financial Reporting Structures in AKSAS
- Policy and Procedure 06.02.002 Storage of AKSAS Financial Transaction Records
- Policy and Procedure 06.02.012 Federal Ineligible Notification
06.04 Revenues
- Policy and Procedure 06.04.001 Expenditure and Revenue Activity Occurring After a Project is Closed
- Policy and Procedure 06.04.002 Collection for Damage to State Highways, Vehicles, and Equipment Caused by the Public
- Policy and Procedure 06.04.003 Questioned and Disallowed Expenditures on Federal Projects
- Policy and Procedure 06.04.010 Credit Card Policy
- Policy and Procedure 06.04.030 Extension of Credit for Rural Airports
- Policy and Procedure 06.04.040 Fees for Copying Public Records
Chapter 07 - Maintenance and Operations
07.01 General Maintenance and Operations
07.02 Buildings
- Policy and Procedure 07.02.010 Employee Housing
- Attachment: Policy and Procedure 07.02.010 Form: Occupancy Notification and Agreement
- Attachment: Policy and Procedure 07.02.010 Form: Occupancy Termination Notification
- Attachment: Policy and Procedure 07.02.010 Form: State Housing Condition Inspection Record
07.05 Highways
- Policy and Procedure 07.05.010 Adopt-A-Highway Program
- Policy and Procedure 07.05.020 Highway Pavement Maintenance and Rehabilitation
- Policy and Procedure 07.05.025 Bridge Pavement Maintenance, Rehabilitation and Reconstruction
- Policy and Procedure 07.05.030 Implementation of Seasonal Highway Weight Restrictions
- Policy and Procedure 07.05.060 Bridges with Critical Deficiencies
- Policy and Procedure 07.05.070 State Highway System Closure Reporting
- Policy and Procedure 07.05.080 Preventive Maintenance Force Account Projects
- Policy and Procedure 07.05.090 Expanding Seasonal Maintenance and Operations to Year-Round
- Policy and Procedure 07.05.095 Acquisition of Right-of-Way for the Purpose of Management and/or Maintenance
- Policy and Procedure 07.05.100 Highway Twice Damaged Asset Evaluation
- Policy and Procedure 07.05.110 Alaska 511 Information Reporting
07.06 State Operated Rural Airports
- Policy and Procedure 07.06.010 Expanded Airport Service
- Policy and Procedure 07.06.020 Rural Airport Policy On Airport Material Sites (Use by Airport Tenant)
- Policy and Procedure 07.06.030 Rural Airport Wind Indicator Devices
- Policy and Procedure 07.06.040 Rural Airport Visual Vertical Approach Slope Indicator Devices and Automated Weather Stations
- Policy and Procedure 07.06.050 Aircraft Accident Reporting
- Attachment: Policy and Procedure 07.06.050 Aircraft Accident Report Form
- Policy and Procedure 07.06.060 Maintenance and Operations Rural Airport Enforcement of 17 AAC 45 Leasing Regulations and Lease/Permit Agreement Provisions
- Attachment: Policy and Procedure 07.06.060 Form: M&O Notice of Violation
07.08 Utilities
- Policy and Procedure 07.08.010 Administration and Accommodation of Utilities
- Policy and Procedure 07.08.020 Utility Permit Fees
Chapter 08 - Personnel Administration
08.02 Personnel
- Policy and Procedure 08.02.010 Loss of Driver's License
- Policy and Procedure 08.02.011 Drug and Alcohol Prohibited Conduct, Testing, and Disciplinary Action for Employees Required to Obtain, Hold, or Use Commercial Driver Licenses
- Attachment: Policy and Procedure 08.02.011 Attachment C - Release of Information
- Attachment: Policy and Procedure 08.02.011 Supervisor's Reasonable Suspicion Observation Checklist
- Policy and Procedure 08.02.016 Criminal History Records Check For SIDA
- Policy and Procedure 08.02.021 Nonpermanent Positions in the Classified and Partially Exempt Services
- Policy and Procedure 08.02.022 Appointment of More Than One Employee to The Same Position (PCN)
- Policy and Procedure 08.02.023 Grievances - Written Responses
- Policy and Procedure 08.02.025 Employee Discipline
- Policy and Procedure 08.02.033 Affirmative Action Plan Overview
- Policy and Procedure 08.02.037 Authorization for Overtime
- Policy and Procedure 08.02.040 Acting in a Position at a Higher Range
- Attachment: Policy and Procedure 08.02.040 Attachment A: Approval to Act in a Position at a Higher Range
- Attachment: Policy and Procedure 08.02.040 Attachment B: Delegation of Authority Memo
- Policy and Procedure 08.02.070 Nepotism and Ethics
08.03 Safety
Chapter 09 - Planning, Budget and Research
09.01 Capital Budget
- Policy and Procedure 09.01.010 Guidelines for Identifying New Capital Improvement Projects
- Policy and Procedure 09.01.021 Congressional Earmarks
- Policy and Procedure 09.01.040 Local Match for CIP (effective 07/01/2005)
- Policy and Procedure 09.01.060 Policy for Federal Contingency and Emergency Funds
- Policy and Procedure 09.01.070 Non-Participating Funds
- Policy and Procedure 09.01.080 Federal-aid Highway Project Obligation
- Policy and Procedure 09.01.090 Match Credits for Federal-aid Highway Early Right-of Way Acquisition
- Policy and Procedure 09.01.100 Match Credits for Off-System Bridges
- Policy and Procedure 09.01.110 Federal Toll Credits
09.03 Planning
- Policy and Procedure 09.03.030 Federal Transit Administration Grant Management Policy
- Policy and Procedure 09.03.050 Naming and Renaming Rural System Airports
- Policy and Procedure 09.03.060 Roadway Designations
- Attachment: Policy and Procedure 09.03.060 Attachment: Roadway Designation Matrix
- Policy and Procedure 09.03.070 Planning and Environmental Linkages Studies
Chapter 10 - Procurement and Property
10.01 General Procurement
- Policy and Procedure 10.01.010 Procurement Authority From The Department of Administration
- Policy and Procedure 10.01.011 Small Procurements
- Policy and Procedure 10.01.021 Requesting Commodities, Services, Materials, Parts and Equipment; Filling Request
- Policy and Procedure 10.01.022 Unauthorized Expenditures/Purchases
- Attachment: Policy and Procedure 10.01.022 Attachment A: Authorized Personal Protective Clothing and Equipment (PPE)
- Policy and Procedure 10.01.027 One Card Purchasing Delegation
- Attachment: Policy and Procedure 10.01.027 Inappropriate Credit Card Use by State Employees
- Attachment: Policy and Procedure 10.01.027 One Card Purchasing Delegation
- Attachment: Policy and Procedure 10.01.027 Sensitive Items Class Codes
- Policy and Procedure 10.01.030 Procurement - Receiving
- Policy and Procedure 10.01.040 Alternate Procurements
- Attachment: Policy and Procedure 10.01.040 Attachment A: Alternate Procurement Approval Matrix
- Attachment: Policy and Procedure 10.01.040 Attachment B: Waiver Request Form 25D-026
10.02 Contracting
- Policy and Procedure 10.02.010 Construction Related Professional Services (Policy)
- Policy and Procedure 10.02.011 Bid Openings
- Policy and Procedure 10.02.012 Force Account Construction
- Policy and Procedure 10.02.013 The Public Interest Finding
- Policy and Procedure 10.02.014 Public Notice for Construction Related Competitive Procurements
- Policy and Procedure 10.02.017 Cancellation of a Solicitation and Rejection of all Bids or Proposals Procurements
- Policy and Procedure 10.02.020 Requesting Design/Build Procurement Approval
- Policy and Procedure 10.02.021 Construction Contracting Warrant System
- Policy and Procedure 10.02.023 Investigating Suspected Procurement Code Infractions
- Policy and Procedure 10.02.030 Fees for Plans and Specifications
- Policy and Procedure 10.02.040 Confidential Estimates
- Policy and Procedure 10.02.050 Specifying of Brand Name Products
- Policy and Procedure 10.02.060 Foreign Outsourcing in State Contracts for Services
10.03 Controlled Property, Inventory and Fixed Assets
- Policy and Procedure 10.03.010 Procurement, Maintenance, and Control of Surveying Instruments - Policy
- Policy and Procedure 10.03.010 Property Control - Procedure
- Policy and Procedure 10.03.020 Supplies Inventories
- Policy and Procedure 10.03.021 Annual Warehouse Physical Inventory
- Policy and Procedure 10.03.022 Disposition of Supply Inventory Items
- Policy and Procedure 10.03.030 Salvaging and Destroying Structures
10.05 Supply and Purchasing
Chapter 11 - Statewide Equipment Fleet
11.01 General Administration
- Policy and Procedure 11.01.001 Records Maintenance
- Policy and Procedure 11.01.002 Conflict of Interest
- Policy and Procedure 11.01.020 Vehicle Files
- Policy and Procedure 11.01.021 Records Retention
- Policy and Procedure 11.01.030 SEF Agency Billing Guidelines
- Attachment: Policy and Procedure 11.01.030 Attachment A: SEF Billing Correction Request
- Policy and Procedure 11.01.031 New Equipment Warranty Recovery
- Policy and Procedure 11.01.040 Work Order Procedures
- Policy and Procedure 11.01.050 Automated Equipment Management System
11.02 HEWCF Management
- Policy and Procedure 11.02.001 HEWCF Management
- Policy and Procedure 11.02.002 Federal Rates for Equipment
- Policy and Procedure 11.02.010 Fund Financial Statements
- Policy and Procedure 11.02.011 SEF Monthly Financial Statements
- Policy and Procedure 11.02.012 SEF Cash Flow Reports
- Policy and Procedure 11.02.020 SEF HEWCF Rate Development
- Policy and Procedure 11.02.023 Correction and Adjustment to Rates
11.03 SEF Procurement
- Policy and Procedure 11.03.001 Procurement of Vehicles & Equipment
- Policy and Procedure 11.03.002 Repair Parts, Warehousing, Purchasing, & Inventory Control
- Policy and Procedure 11.03.003 Use of Recycled Products
- Policy and Procedure 11.03.009 Acquisition of Excess Federal Property
- Policy and Procedure 11.03.010 SEF Procurement Procedures
- Policy and Procedure 11.03.012 Pre-Bid Meeting & Formal Spec. Workshop
- Policy and Procedure 11.03.018 Determination of Materiality
- Policy and Procedure 11.03.020 SEF Parts & Parts Warehouse Management
- Policy and Procedure 11.03.021 Annual Physical Inventory Procedures
- Policy and Procedure 11.03.022 SEF Billing for M&O Bulk Fuel
- Policy and Procedure 11.03.023 SEF Tool Control
11.04 Equipment Use, Care, and Maintenance
- Policy and Procedure 11.04.001 Authorized Use of State Equipment
- Policy and Procedure 11.04.002 Training of Operators & Mechanics
- Policy and Procedure 11.04.003 Prevention of Damage or Abuse to State Owned Equipment
- Policy and Procedure 11.04.004 Maintenance of State Owned Equipment
- Policy and Procedure 11.04.009 Inventory Management of SEF Assets
- Policy and Procedure 11.04.010 Use and Storage of State Vehicles and Equipment
- Attachment: Policy and Procedure 11.04.010 Attachment A - Flow Chart - Driving State Vehicles Home Has Tax Consequences for Employees
- Attachment: Policy and Procedure 11.04.010 Attachment B - Employee Personal Use Commuting Log
- Attachment: Policy and Procedure 11.04.010 Attachment C - Department Take Home Vehicle List
- Attachment: Policy and Procedure 11.04.010 Attachment D - Take Home Vehicle Approval
- Attachment: Policy and Procedure 11.04.010 Attachment E - Daily Inspection Checklist
- Attachment: Policy and Procedure 11.04.010 Attachment F - Annual Commuting Log
- Policy and Procedure 11.04.011 Equipment Utilization
- Policy and Procedure 11.04.012 Equipment Downtime Reporting
- Policy and Procedure 11.04.015 SEF Ignition Interlock Devices
- Policy and Procedure 11.04.019 Equipment Capitalization
- Policy and Procedure 11.04.020 Equipment Damage Prevention & Control (Backcharge procedures for equipment damage, abuse, and negligence)
- Policy and Procedure 11.04.022 Wet Rental
- Policy and Procedure 11.04.023 Tires, Wheels, and Chains
- Policy and Procedure 11.04.030 Equipment Maintenance
- Policy and Procedure 11.04.031 Preventive Maintenance
11.05 Equipment Assignment, Replacement, and Disposal
- Policy and Procedure 11.05.001 Equipment Replacement Criteria
- Policy and Procedure 11.05.002 Equipment Disposal
- Policy and Procedure 11.05.011 Receiving Equipment and Vehicle Assets
- Attachment: Policy and Procedure 11.05.011 Request for Official State Plates
- Policy and Procedure 11.05.012 Assignment of Assets
- Attachment: Policy and Procedure 11.05.012 Form: SEF Check Out/In Sheet
- Policy and Procedure 11.05.013 Definition of Equipment Status
- Attachment: Policy and Procedure 11.05.013 Request for "X" Class Equipment
- Policy and Procedure 11.05.014 Rental Pool Vehicles and Equipment
- Policy and Procedure 11.05.020 Equipment Replacement
- Attachment: Policy and Procedure 11.05.020 Attachment A: Request for Additional or X Class Equipment Memo
- Attachment: Policy and Procedure 11.05.020 Attachment B - Equipment Purchase Request Form
- Policy and Procedure 11.05.022 Equipment Credits
- Policy and Procedure 11.05.030 SEF Light Duty Vehicle Leasing
- Policy and Procedure 11.05.040 Vehicle Disposal
11.06 Safety and Environment
- Policy and Procedure 11.06.001 Equipment and Shop Safety
- Policy and Procedure 11.06.010 Shop Safety
- Policy and Procedure 11.06.020 Equipment Safety
- Policy and Procedure 11.06.021 Deadlining Unsafe Equipment
Chapter 12 - Alaska Highway Safety Office
12.01 Delegation of Authority
12.03 Federal Grant Fiscal Requirements
Chapter 70 - Deputy Commissioner and Construction (old, under revision)
70 Deputy Commissioner and Construction
Chapter 80 - Deputy Commissioner Planning and Programming (old, under revision)
80 Deputy Commissioner Planning and Programming
- (old) Policy and Procedure 80-4000 Transfer of Responsibilities Agreement (effective 11-09-82)
- (old) Policy and Procedure 80-5002 State Airport Maintenance System Changes (effective 09-01-86)
- (old) Policy and Procedure 80-6000 State Harbors (effective 09-23-86)