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Supply and Services

Conference Coordination Services
Federal funded conference coordination services non-mandatory for Department of Transportation & Public Facilities divisions, regions, agencies & entities

Term: June 13, 2016 through May 31, 2017
Renewals Remaining:
One (1) One-year renewal

The Department of Transportation & Public Facilities has established this contract to provide for a variety of conference coordination services on an as-needed basis throughout Alaska. To use this contract, complete the Conference Project Form pdf document and submit it to the first-ranked contractor shown below. The contractor has 10 days to return a quote, during which time negotiations regarding the scope of services for the project may be made. Only if the first-ranked contractor cannot complete the services in the time required, at an acceptable cost, or acceptable payment terms cannot be reached may the state move to the next-highest ranked contractor.

Rank Contractor Contractor # E-mail Phone
1 Event Travel Management 2514H036-1 allyson.taylor@traveletm.com 907-786-0130
2 Alaska Destination Specialists 2514036-2 char@alaskadestinations.com 907-276-5504
3 Denali Daniels & Associates, Inc. 2514036-3 denali@DDAalaska.com 907-317-0078

Contract pricing is based on an hourly labor rate for five typical conference coordination positions. Purchases of conference materials, food and beverages, and travel will be made by the contractor in accordance will all applicable State of Alaska policies and the actual costs billed to the ordering agency:

Position Visions Institute of the North Information Insights, Inc.
General Manager $58.00 /Hour $55.00 /Hour $90.00 /Hour
Project Manager $48.00 /Hour $45.00 /Hour $75.00 /Hour
Project Assistant $31.00 /Hour $33.00 /Hour $45.00 /Hour
Graphic Designer $45.00 /Hour $55.00 /Hour $75.00 /Hour
Web Designer $45.00 /Hour $55.00 /Hour $75.00 /Hour

Additional information regarding contract #2514036 and the CPF ordering procedure may be accessed by clicking here, or by contacting the Procurement Officer listed below:

Janice Neal
Procurement Specialist III
DOT&PF
907-465-8446
janice.neal@alaska.gov