AASHTOWare Project: Status Updates
November 2017: Interface testing continues and work on the IRIS/AWP interface is beginning. Project Management received input from other agencies using AWP and BidExpress for lessons learned and best practices. A meeting was held with DOT subject matter experts to identify manuals and Policies & Procedures that will require revision reflecting the Department’s adoption of AWP and internet bidding. The Central Region AASHTOWare introductory demos for DOT employees occurred in November. Northern and Southcoast Region demos will take place in early December.
October 2017: The installed software on Alaska DOT&PF servers has been upgraded to AASHTOWare version 4.0. Interface work continues – MRS interface compete pending testing and DOL/AWP interface work is ongoing. Reports work continues. Regional AASHTOWare Phase 1 Module Administrators have begun initial training which will continue into January. Introductory demos for DOT employees are scheduled for late November/early December. Regional visits were made to conduct initial analysis for Phase 2 of the AASHTOWare implementation (Construction & Materials).
September 2017: The software and database have been installed on the Alaska DOT&PF servers. Work continues to connect the AASHTOWare login to the state’s LDAP system. Reports creation is ongoing. A meeting to discuss Facilities projects within the new software was held. The Bids file needed for online bidding is nearly complete. Regions chose their representatives to be trainers and module administrators for Phase 1. Training for these people will begin in October. Demos of Construction & Materials modules were provided by InfoTech. Alaska DOT&PF representatives attended the 2017 AASHTOWare Project User Group conference.
August 2017: Configurations for the Preconstruction and Civil Rights & Labor modules are complete. Reports are approximately 50% complete. The technical team is set and has begun the process of taking over hosting of the software from the contractor. Once Alaska DOT&PF takes over hosting duties, interface creation will begin. Interface prep work has begun with field mapping. A new launch date for Phase 1 has been set for May 2018 and a new schedule created. Analysis has started for the Phase 2 modules: Construction & Materials. Regional analysis sessions for Construction & Materials will take place in October.
July 2017: The 2nd round of testing for the Preconstruction module occurred in early July. Results from that testing plus those from the Civil Rights and Labor module testing in June were assessed and compiled. Configurations resulting from this round of testing are 90% complete. Funding processes are currently be finalized for the software. The Bids module has been configured and is being reviewed by Statewide. Reports are approximately 20% complete. The infrastructure to house internal hosting is nearly ready. Interface work will begin once that is complete. A new schedule and launch date will be announced once the interface work duration is known. Project Management is beginning to plan analysis for the Phase 2 modules (Construction & Materials).
June 2017: System Admin training and a Reports Workshop were held in early June. An interface between AASHTOWare and DOT’s FAAM (Federal Aid Agreement Manager) system has been added to the project. Additional time will be required for reports creation and for building and testing interfaces. Testing of the Civil Rights and Labor module occurred. Due to the immensity of the changes AASHTOWare Project implementation will bring, more time will be taken for training/transitioning DOT employees. Once the extra time needed for reports and interfaces is determined and the extended training/transition plan created, a new launch date for the Phase 1 modules will be announced.
May 2017: The first round of testing for the Preconstruction module is nearly complete. Fields turned into pre-populated dropdowns/searchable lists wherever possible within the software to minimize data entry errors by users. Configurations to Bids/BidExpress module have begun, will continue throughout June in addition to testing. Preparations made for Reports Creation Workshop. Coordination with ISSD for maintenance and support during implementation and after software launch.
April 2017: A technical Specialist has been assigned to the project and work is being done on system interfaces and a Security Plan for the State Security Office. User Roles, which determine what parts of the system a user can access, are 90% complete and being tested. More reference data loaded, especially for the Civil Rights & Labor module. Work on the Bids/BidExpress (online bidding) portion has started. Training held on creation of System Events (automatic system-generated email notifications).
March 2017: Analysis component for Preconstruction, Civil Rights & Labor, and Bids is complete. AASHTOWare webpage launched. Configurations to modules evaluated and refined. Coordination with ISSD resources has begun for interfaces between AASHTOWare and other software for data sharing.
Feb 2017: Meetings with ITI and software configurations continue. Reference data population ongoing. Website content created and submitted for posting to DOT&PF website. Implementation proposal expected late March. Project on schedule to begin implementation component early April.
Jan 2017: Bi-weekly meetings with ITI and software configurations begun. Interface between Department of Labor (DOL) system and AASHTOWare agreed upon. Contact made with AGC to start planning contractor outreach.
Dec 2016: Analysis Workshop conducted December 5th-12th. Detailed software functionality explored with ITI and Core Team. System configurations and customizations discussed.
Nov 2016: Regional business process analysis sessions with AASHTOWare project management and regional subject matter experts held and areas needing alignment investigated. Reporting and information sharing needs assessed. Continued preparation for December Analysis Workshop.
Oct 2016: Proposal for Phase 1 analysis component signed. Funding for FY17 secured. Regional business process analysis sessions planned and scheduled for early/mid-November. Analysis workshop for Core Team and ITI staff planned and scheduled for early December.
Sept 2016: Alaska DOT&PF representatives traveled to the annual AASHTOWare conference. Meetings were held with software contractor InfoTech, Inc. (ITI), and plans made for beginning analysis of Phase 1 modules.